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| Microsoft Solomon PayrollCourse 8417: Two days; Instructor-LedOn This Page
IntroductionThis two day, Microsoft® Business Solutions-Solomon® Payroll class provides an in-depth discussion of the payroll accounting cycle and the processes required to track payroll deductions and produce checks for employees. This course shows you how to define flexible setup options to accommodate individual employee needs, different pay periods, unlimited pay groups, earnings types, deductions, work locations, benefits, departments, and tax tables to manage the calculation process. We discuss how to maintain earnings and deductions on a monthly, quarterly, and yearly basis. You learn to prepare accurate reports that meet federal regulations by importing tax tables to quickly update your database with the latest federal and state changes. You gain an understanding of how and where information is stored by calendar month, quarter, and year, so you can prepare precise and timely government reports. We explain how to process timesheets at a pay group level, using both manual and automated check printing to pay employees, and how to print checks by department to facilitate efficient distribution. You will learn how to deposit net pay directly into as many as five distribution bank accounts per employee, in addition to a main account. You learn how to process payroll refunds in the event that payroll deductions are too high and how to use payroll for expense reimbursements. We show you how to specify payroll items - such as bonuses or employee advances - as net checks. We discuss how to create bonus checks which can be specified as gross checks and disbursed to individuals or groups. We also discuss how to set up tax deductions which are automatically calculated to arrive at a net amount. You learn how to charge the wages for employees who work multiple tasks during a pay period to the correct accounts automatically. We show you how to easily allocate earnings to any number of expense accounts or sub-accounts based on earnings type or by employee. You should understand how to handle deductions requiring payment to a third party. We explain the process behind how liability vouchering allows for deductions such as child support or student loan repayment to be automatically sent to Accounts Payable for processing and check creation. AudiencePayroll training is recommended for anyone who plans to implement, use, maintain, consult, or support Solomon. The class is targeted toward data entry clerks, administrators, office managers, CEO's, and consultants who need to understand the technical aspects of Payroll and gain foundational knowledge of the application functionality. At Course CompletionAfter completing this course, students should be able to:
PrerequisitesBefore attending this course, students must have:
Microsoft Certified Professional ExamsNo Microsoft Certified Professional exams are associated with this course currently. Course MaterialsThe student materials include a comprehensive workbook. IntroductionThis overview chapter introduces you to the Payroll module of the Microsoft Business Solutions-Solomon product and training course, and the windows and processes that are used to complete the accounting cycle in Payroll. Also, it is important to note that this chapter is optional and can be skipped at the instructor's discretion if the instructor feels that each student's background provides sufficient experience in these topic areas. Main Topics
After completing this chapter, students should be able to:
Course OutlineChapter 1: Active Overview This chapter examines the core processes that are used in the Payroll module. We introduce each step in the accounting cycle, briefly discuss its purpose and primary features, and focus on its function in the accounting cycle. Please note that this chapter is not intended to provide you with a detailed primer on each of these topics. This chapter is optional and can be skipped at the instructor's discretion if the instructor feels that each student's background provides sufficient experience in these topic areas. Main Topics
After completing this chapter, students should be able to:
Chapter 2: Pay Groups This chapter examines the concept of Pay Groups, which are used to group employees together by pay frequency, and to simplify payroll processing and reporting. We describe the requirements, defaults and use of Pay Groups. Main Topics
Lab: Pay Groups
After completing this chapter, students should be able to:
Chapter 3: Tax Tables In this chapter you learn how to load tax tables automatically. You look at the tables that are loaded and discuss how the tables calculate and how to make changes manually. We discuss how tax tables are stored for multiple years to maintain history. Main Topics
Lab: Load Payroll Tax Tables
After completing this chapter, students should be able to:
Chapter 4: Deduction Maintenance This chapter shows you how to set up payroll deductions for tracking all types of payroll taxes and withholding. You learn how to set up deductions with various calculation methods including fixed amounts, percentages and deductions that link to tax tables. You define deductions to calculate each pay period or at specified intervals. We show you how to create deductions for specific geographic areas or for particular types of earnings. Main Topics
Lab: Create a New Deduction
Lab: Activate Liability Vouchering
Lab: Create a New Deduction
After completing this chapter, students should be able to:
Chapter 5: Earnings Types In this chapter, we examine the Earnings Type, which is used to track the wages employees earn. We discuss how to create an Earnings Type and associate it with the proper deductions. We look at the specific types of earnings available for special purposes such as tips, earned income credit, non-wage earnings and net earnings. In addition, we discuss how to create Earnings Types for automatic calculation of overtime pay. Main Topics
Lab: Non Wage Earnings Type
Lab: Net Check Earnings Type
After completing this chapter, students should be able to:
Chapter 6: Work Locations This chapter examines the Work Location and its role in determining which deductions are calculated based on geographic regions. We discuss how the Work Location interacts with the Earnings Type and the employee timesheet to determine withholding deductions. Main Topics
Lab: Set up Work Locations
After completing this chapter, students should be able to:
Chapter 7: Workers' Compensation This chapter examines Payroll (PR) Setup and provides an introduction to the processing of Workers' Compensation premiums. The actual processing is performed in a later chapter. This chapter also focuses on the steps required to define Workers Compensation Codes and activate the processing function. Main Topics
Lab: Setup Workers' Compensation Codes
Lab: Activate Workers' Compensation Processing
After completing this chapter, students should be able to:
Chapter 8: Employee Maintenance We explore the Employee Maintenance window in detail. You learn how to add an employee and complete the fields required for processing payroll. We discuss the Employee Type and default Work Location and Earnings Type and how these settings affect the calculation of deductions for employees. Main Topics
Lab: Set Up Employees
After completing this chapter, students should be able to:
Chapter 9: Timesheet Entry In this lesson you learn to enter timesheets for all Employee Types. We discuss how the timesheets affect employee pay depending on the Employee Type. You learn how to enter timesheets to adjust the earnings amount or redistribute the earnings for purposes such as vacation or a different work location for salary employees. You learn to adjust earnings and hours using positive and negative timesheets. Main Topics
Lab: Timesheet Entry for Hourly Employees
Lab: Timesheets for Salary/Exception Employees
After completing this chapter, students should be able to:
Chapter 10: Payroll Calculation In this chapter you learn to use the payroll calculation process to compute timesheets and calculate withholding. You review the results of calculations on the Check Preview report and learn how to adjust earnings and deduction amounts and recalculate payroll for all or individual employees. Main Topics
Lab: Payroll Calculation
After completing this chapter, students should be able to:
Chapter 11: Check Printing and Processing This chapter explores the check printing process and the various options available for processing checks after printing. You learn how to handle situations such as check forms that are loaded incorrectly or not at all. You utilize the Check Preview report to verify amounts and understand the options available for making corrections. You learn to print Payroll Direct Deposit slips as well as checks. Main Topics
Lab: Payroll Calculation
After completing this chapter, students should be able to:
Chapter 12: Manual Checks This chapter discusses the concept of creating manual checks. Understand the purpose and use of the Manual Check window for entering the information from already prepared payroll checks. Main Topics
Lab: Enter Manual Check
After completing this chapter, students should be able to:
Chapter 13: Net Checks This chapter explores the Net Check Entry window which is used for entering checks for specific amounts. You learn to enter bonus checks for specified net amounts and create fixed percentage deductions for use in this window. Main Topics
Lab: Net Check Entry
After completing this chapter, students should be able to:
Chapter 14: Liability Vouchering This chapter discusses the Payroll Liability Vouchering feature which provides the ability to create Accounts Payable Vouchers and Adjustments for selected employer and employee deductions. We review how to assign vendors to deductions for the creation of Accounts Payable Vouchers. As well, we discuss the options in the PR Setup window to determine if Vouchers should be created automatically each pay period or periodically by the user. Main Topics
Lab: PR Liability Vouchers
After completing this chapter, students should be able to:
Chapter 15: Processing Workers' Compensation Premiums This chapter discusses the processing of Workers' Compensation Premiums. In a previous lesson we completed the maintenance and setup for this process. In this chapter we explore the processing function and the General Ledger transactions created. Main Topics
Lab: Workers' Compensation Premiums
After completing this chapter, students should be able to:
Chapter 16: Void Checks In this lesson you learn how to void a check after it has been issued. You also gain an understanding of what happens to timesheets when a check is voided, and the steps to issue a new check. Main Topics
Lab: Void a Check
After completing this chapter, students should be able to:
Chapter 17: Check Reconciliation This chapter explores the check reconciliation function within Payroll. Comparisons are made to the Cash Manager module so students using Cash Manager understand the differences. You learn how to use the Check Reconciliation report to evaluate outstanding items, which makes it easier to reconcile your bank statement. Main Topics
Lab: Check Reconciliation
After completing this chapter, students should be able to:
Chapter 18: Month, Quarter, and Year End Procedures This chapter teaches you to create a closing checklist to ensure all transactions and activities have been completed for the accounting period, produce appropriate audit trail reports, correct an out of balance condition, and close only Payroll or all modules for the period. You learn how to produce quarterly reports for government tax filing. We also discuss the Payroll detail retention and deletion options. Main Topics
Lab: Process Quarterly Reports
After completing this chapter, students should be able to:
Chapter 19: W-2 Processing This chapter explores the W-2 calculation process and the options available for editing W-2 information. You learn to print W-2 Forms to plain paper or on preprinted forms and how to prepare electronic magnetic media files for W-2 filing. Main Topics
Lab: Calculate W-2 Information
After completing this chapter, students should be able to:
Chapter 20: Maintaining Direct Deposit This chapter discusses the setup options required for the Direct Deposit function. You learn how to add employees to Direct Deposit and distribute net pay to one or more accounts. You create a header or trailer as defined by the bank for the ACH file. We show you how to process PreNotes to prepare for direct deposit processing. Main Topics
Lab: Add Direct Depositors to the System
After completing this chapter, students should be able to:
Chapter 21: Processing Direct Deposit This chapter discusses the payroll cycle as it relates to Direct Deposit. You learn how to print Direct Deposit Advice Slips and create the ACH file to transmit to the bank. Main Topics
Lab: Processing Direct Deposit
After completing this chapter, students should be able to:
Chapter 22: Maintaining Benefits This chapter explores the maintenance windows used by the benefit tracking function included within the Payroll module. You learn to create Benefit Classes for categorizing and using earned benefit time. We show you how to define benefit plans that award increasing numbers of hours to employees based on length of employment. You learn about the different methods available for making benefit time available to employees. You define a benefit plan to automatically accrue a liability. Main Topics
Lab: Setup Benefit Plan
Lab: Attach Benefits to Employees
After completing this chapter, students should be able to:
Chapter 23: Calculating Benefits This chapter explores the payroll calculation process as it relates to accumulating benefit hours. You will understand how benefit time is awarded and enter timesheets for benefit usage. As well, this chapter discusses the journal entry amounts created when a benefit accrues a liability. Main Topics
Lab: Process Payroll with Benefits
Lab: Benefit Usage
After completing this chapter, students should be able to:
Appendix A: Payroll Setup Appendix A helps you understand the defaults and user options defined in the Payroll Setup window. Even though these options are typically not changed after the product is implemented, you will gain understanding of default values and processes through the settings in this window. Main Topics
After completing this chapter, students should be able to:
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